How to Register a New Trucking Company in the USA in 2025

 

 

Starting a trucking business in 2025 is one of the smartest moves for entrepreneurs looking to tap into the backbone of the U.S. economy. But the process of getting started—especially registering your company legally—can feel overwhelming. Don’t worry, this step-by-step guide will walk you through exactly how to register a new trucking company in the USA, stay FMCSA compliant, and hit the road profitably.

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Step 1: Choose Your Business Structure

Before you can register your trucking company, you’ll need to decide how it’s structured. Most owner-operators choose between:

• Sole Proprietorship

• Limited Liability Company (LLC)

• Corporation (Inc.)

For liability protection and tax flexibility, many truckers prefer setting up an LLC. You can register your LLC with your state’s Secretary of State office.

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Step 2: Get Your EIN from the IRS

An Employer Identification Number (EIN) is like a Social Security Number for your business. You’ll need it to open a bank account, file taxes, and apply for federal trucking authority.

Apply free at the official IRS website: irs.gov

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Step 3: Register for USDOT and MC Numbers

To legally operate a commercial vehicle in interstate commerce, you’ll need:

• A USDOT Number (required by the Federal Motor Carrier Safety Administration)

• An MC Number (Motor Carrier Authority) if you plan to haul freight for hire across state lines

At Best Truck Permits, we specialize in helping carriers get their DOT & MC numbers in as little as 24–48 hours.

👉 Get DOT and MC Number – New Trucking Company Registration

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Step 4: File BOC-3 Process Agent Form

The FMCSA requires all trucking companies to file a BOC-3 form, which designates a process agent in each state. This is essential to activate your MC Authority.

✅ We include BOC-3 filing in our New Company Registration Package.

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Step 5: Register for UCR, IFTA & IRP

Depending on your operations, you’ll need to file additional permits:

• Unified Carrier Registration (UCR)

• IFTA (International Fuel Tax Agreement) for fuel tax compliance

• IRP (International Registration Plan) for apportioned plates

We also help with state-specific permits like:

• Kentucky KYU Number

• New York HUT Permit

• New Mexico WDT Permit

👉 Need help with permits? Check our Permit Management Services

 

Step 6: Set Up a Trucking-Specific Business Bank Account

Keep your finances clean by separating business and personal income. Use your LLC registration and EIN to open a dedicated account for your company.

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Step 7: Prepare for FMCSA Compliance

Once your authority is granted, be ready for:

• FMCSA New Entrant Safety Audit

• Filing your MCS-150 Biennial Update

• Maintaining proper driver qualification files and drug & alcohol testing

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Optional: Get a Dispatcher to Keep You Rolling

Once you’re registered and compliant, the next step is getting steady loads. That’s where our Truck Dispatch Service comes in.

👉 Learn about our Truck Dispatch Services

We find high-paying loads, handle broker paperwork, and help you stay on the road profitably.

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Final Checklist: Documents You’ll Need

Here’s a quick reference of what you need to register your trucking company:

• ✅ Business Name & Structure (LLC or Inc.)

• ✅ EIN from IRS

• ✅ DOT & MC Number

• ✅ BOC-3 Filing

• ✅ UCR, IFTA & IRP (and any state permits)

• ✅ FMCSA Safety Plan

• ✅ Commercial Insurance Policy

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Need Help Registering Your Trucking Company?

At Best Truck Permits, we make the process simple, fast, and affordable. Whether you’re an owner-operator or building a fleet, we’ll get you road-ready with full FMCSA compliance.

📧 Email us at btpermits@gmail.com
📞 Call now: 559-354-6599
🏢 4460 W Shaw Ave, Fresno, CA 93722

👉 Register Your Trucking Company Now